ROI calculator
What the current setup costs
The hours going into system administration come out of fundraising. Put your own numbers in and see what they cost today, what support gives back, and how much that support is worth paying for.
No form and no sign-up. Your figures stay in the browser while you work, and nothing you enter is stored. Rough numbers are enough to make the case.
The time going in today
Across everyone who touches it: data entry, reporting, chasing what is missing.
Salary plus benefits for the roles doing the work. Used to size the hours, never to claim a saving.
Grant revenue you could lose
The renewals and multi-year awards a missed deliverable could cost you.
Grant revenue you could win
Research, narrative, budget, and the internal sign-off.
Your own rate over the last year or two, not a sector average.
The middle of your range, not the largest you have ever had.
How much is being built
One system, one function. Grants, or gifts, into a platform already chosen.
Over what term
The break-even budget is spread across this many months of support. The system keeps working after the term ends.
Track one · Capacity, from month 4
Hours back each month
84
Once the 3-month build is done and people are trained
Hours back each year
1,008
Returned to fundraising and program work
What that time costs today
$54,432
A scale reference, not a saving. The salary is paid either way
Track two · Money, once the grants move
Grant revenue kept
$12,000
A year. Starts month 4, when the system starts watching deliverables
Grant revenue won
$63,000
A year. Starts month 10, once applications are written and decided
Break-even budget
$8,312/mo
Support costing up to this over 12 months pays for itself by month 24
Grant money back, month by month
$99,750 by month 24
Grants kept and grants won, added up. Nothing comes back during the 3-month build. Grants kept start when the system goes live; grants won wait for an application to be written, submitted and decided.
Month
Take these numbers with you
A one-page summary with your figures, set to hand to a board or a finance director. It names every assumption it uses.
Hours returned are capacity, not cash: the salary is paid either way, so they are never counted as money here. The money lines are grants kept and grants won, and both arrive after the build. The break-even budget is a ceiling to hold a quote against, not a price. If there is a cost in your case this does not reach, tell us and we will build it with you.